Host a 5K event in your community with your own event or use one of our Themed 5K Run/Walks.
Hit the ground running… with these themed events.
- ~ National Promotion
- ~ Discounted medals
- ~ Discounted supplies
- ~ Name Protected for your market area to ensure long term growth
- ~ Marketing Materials and flyers at substantial discounts
- ~ T-Shirt printing and heat transfers at reduced pricing
- ~ Suggested formats and themes
Whether you’re planning a Turkey Trot, a Superhero Run, or a Veteran’s 5K, unique factors come into play when planning a themed race. There are also numerous race-planning basics that apply to any event, regardless of the time of year or trending theme. And we’re here to help; from event discovery and marketing, to registration and timing technology, to post-race media and results sharing, 5Kevents.org provides the tools you need to produce an exceptional event. Plus, we’ve compiled valuable advice to help you understand the critical aspects of race planning; including how to secure sponsor partnerships, navigate the permitting process, recruit and manage volunteers, and much, much more.
5Kevents provides it’s clients an “Event Planning Dashboard” that allows you to monitor your event progress and goals. This is included with our free online registration software. It includes an event planning guide and event planning tutorial to help you through your process.
One of the greatest assets we offer our clients is the ability to duplicate our themed events. This allows our clients the ability to lower their overhead and increase revenue with each event, leaving more funds for the charities they support. You’ll realize thousands of dollars in savings by working together.
What we provide (Themed Events Only – For all other events see our list of ala cart services)
The secret to your success
Our system is designed to substantially reduce your overhead by buying supplies in bulk, and then passing those savings on to you. The 3 largest expenses for a race are T-Shirts, Medals, and Timing Services. With a typical 300 person race, an event director will generally save about $1500.00 in event costs and you’ll have peace of mind knowing you have a partner you can count on every step of the way.
When you sign up with us, you’ll be assigned a dedicated point person who will work with you every step of the way to produce the perfect fundraiser, leveraging the knowledge we’ve gained from helping hundreds of charities all over the country. Whether your vision is a blockbuster event or a small community affair, this is your event. You are free to charge any amount for registration fees and run your sponsorships and promote your event as you see fit, and we are here to help. We charge a flat rate per participant.
Starting with a checklist that helps you confirm things like your date, location, and permissions, we’ll make sure that all your “i’s” are dotted and your “t’s” crossed. Once we have that, you’ll sign the agreement and pay the deposit and we’ll get started building your event web site, online registration platform, sponsorship and pledge platforms, volunteer platforms, we even create a course map for your event. Once this is completed our advisors will hold your hand along the way where you’ll learn about all the logistical details as well as how to start promoting your event.
Everything you need
After an initial discovery process,we’ll customize the paperwork to your specific event, to help you with things like creating a budget, getting the proper permissions, writing press releases, and posting flyers. For your event day, you’ll find route schematic posted online, Live tracking available via our event app (Athlete Buddy System), race medals, and a materials checklist with recommendations.
Event day supplies
Two weeks prior to your event, you will notify us of your total number of participants and we will ship your event day supplies. These include supplies for the run such as race bibs, safety pins, finisher medals, overall and division medals for your top 3 male and females, tee shirts, etc.
What is the upfront cost?
Once you sign and return an agreement with us, we will send you an invoice for the deposit, which will be credited towards your final bill. We will be investing a lot of time and resources to get your event up and running, and this helps us ensure that our resources are being used efficiently. The deposit is $250 provided we have a 12 week lead time. We charge a $500 deposit for shorter lead times because it requires more resources on our part. Your final cost is based on the number of participants.
Remember, our program is designed to be run remotely so we will not be making an appearance at your event at any time. We provide support via phone, email, and text throughout the entire process. All materials arrive via UPS and USPS.
How do I get started?
Request a copy of the “Get Started Checklist.” We will send you the Agreement Form once we have received the checklist. The checklist verifies that you have finalized an event date, a location, permissions and the necessary approvals from the community where you will host the event. Having these in place before signing an agreement allows you to begin focusing on the planning, promotion from day one. You’ll then return your signed Agreement form and pay the deposit invoice. We’ll help you every step of the way after that!
Let’s recap…so what do I get and what is the fee? We charge a flat rate of $15 per registrant, this rate includes:
- Event web site that includes online registration, sponsorship & volunteer platforms
- Event Management Tools
- Course Mapping
- Race T-Shirt for all participants
- Finisher Medals for all participants
- Event Race Bibs and Safety Pins
- Goody Bags
- Use of our LIVE Tracking software/app
- Discounts on signs and banners
- Ability to collect fees via all major credit cards
- OPTIONAL Timing Tablet is available for rent for small races (100 or less participants): This requires use of our online registration platform and a refundable $250 security deposit. Rental Fee is $200. You will need a dedicated team of four people for timing. One assistant for the head timer and two people to collect race bib stubs. Your head timer should practice on the software well in advance of the run. For races larger than 100 we advise outsourcing the timing services. Contact us for references or pricing.